The Work performed under this Contract has been reviewed and found, to the Construction Manager’s and Architect’s best knowledge, information and belief. ~AIA Document G~ — Certificate of Substantial Completion. PROJECT: (Name and address). PROJECT NUMBER: OWNER l~. RURAL DEVELOPMENT ATTACHMENT TO. AIA DOCUMENT G “ CERTIFICATION OF SUBSTANTIAL COMPLETION”. CURRENT EDITION. Project.
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Payments to the Contractor.
Substantial and Final Completion. Click here to take a test for One Learning Unit. This paper addresses the seven areas of CCA services that are typically required on a project during construction. The requirements for a particular project are determined by the services agreement, state licensing statutes and the standard of care for a project in the same or similar locality under the same or similar circumstances.
The areas discussed below may or may not be required on a particular project, and services and activities in addition to those addressed below may be required. Site visits are typically necessary for determining conformance of the completed work to the requirements of the contract documents, and the AIA General Conditions require.
Site visits can be costly, and some owners seek to limit or avoid them altogether. A frank discussion should be held with the owner to discuss an appropriate number of visits, and should the owner refuse to allow the number of visits the architect feels is necessary, the owner should be advised that critical activities such as the determination of work conformance and the determination of substantial and final completion may not be achievable unless site visits are allowed.
This is also a good time to discuss the limitations on the architect as described in the AIA documents, which include. The number and frequency of site visits agreed upon should be conducted in accordance with the requirements of the services contract. If the number and frequency of visits are prescribed in the services agreement, such as one time per week, consideration should be made for an alternate construction contract administrator to substitute in the event of illness or other absences by the assigned administrator.
Submittal requirements should be discussed in the Preconstruction Conference, including the requirement for submission of doccument Submittal Schedule. The communications required for construction have not significantly changed in the past century.
Contractors have always had questions and required clarifications of the design intent expressed in the contract documents.
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By the early s the Request for Information came into use. In some cases, the process has been manipulated to show an excessive amount of required RFIs, such as 16 identical RFIs for a reoccurring condition on each floor of a multi-story building, and this exaggerated and inaccurate data is used in contractor claims against the architect.
However, it is focument to note that the RFI process is used fairly and with integrity on y704 projects with beneficial results. Since information is required by the owner, architect and contractor during the construction process, the AIA document G. Since much of the information exchanged during the construction phase is time driven, it is reasonable to have a usable tracking document for the needs of all parties. The architect also signs change orders and construction change directives, both of which modify the scope of the project.
Accordingly, it is necessary that the architect be a participant in the change process in order to fulfill its duties in its contract. This notice should be given to the owner in writing. Since the pricing for changed work already under contract is in most cases not competitively bid, disputes can arise alleging the changed work was documnt priced. One such qualification is listed below as a guideline, but the architect should consult with legal counsel for assistance in determining the desired wording since project conditions vary.
Architects are not construction cost experts as contractors are, and the contract documents typically do not require the architect to provide accounting or cost-of-the-work assessments. If the owner is seeking approval of the change order pricing, it should retain a job cost consultant for that purpose. Untimely or negligent change order management by the contractor presents an opportunity for the use of a Request for Information submitted by the owner or the architect.
Certification of Payment —Architects have been certifying payments to contractors since the AIA documents were created in the early 20th century, and a certificate of payment was published by the AIA for this purpose.
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This discussion of payment certifications will address the use of the AIA certificate for payment form and its content. In order to documnet how certifications should be administered by architects, one must first understand what is represented when one certifies.
Certify is defined as.
Since the contractor is solely responsible for the work, it is the ultimate authority on work completion, and therefore the architect is entitled to rely on its representations, especially under a notarized certification.
This can be supported by adding a notation on the Certificate or on the letter of transmittal when the certification for payment is sent to the owner. A suggested notation is listed below as a guideline, but the architect should consult with legal counsel for assistance since project conditions vary. It is important that the architect only certifies payment for work that is required under its services contract. Moreover, such an action could cause the architect to assume unnecessary additional risk.
The following qualification can be used as a guideline for developing the desired wording. The architect should consult with legal counsel for assistance since project conditions vary.
Certificate s of Substantial Completion —Certifications for substantial and final completion were addressed in The Handbook of Architectural Practice in the early 20th century with no form or prescribed format published. All references by the AIA to certification of final completion were dropped byand today architects certify only contractor payments and substantial completion.
The contractor is solely responsible for the work, and the architect is not required to authenticate or verify in writing that the contractor has fulfilled its contracted responsibility. Although this form also contains the following exculpatory language. The form indicates that the date of issuance and the date of substantial completion are the same. Accordingly, one must be mindful that the actual date of issuance will likely never be the same date the project is substantially complete due to the sequence of the administrative process.
Also, the form indicates.
The preparation and issuance of the punch list s often does not occur in sequence with the issuance of the gg704, therefore the certificate should indicate punch list provided under separate cover if it is not physically attached.
The punch lists provided under separate cover should reference the date of the certificate and the designated portion of the project to which it pertains. It is also important to clearly indicate the portion of the project that is being addressed by the certificate. It may be helpful to define each portion of the project in advance to prevent overlap or omissions. The last certificate that is issued should include the notification; this certificate applies to all remaining areas of the project.
This will avoid the inadvertent omission of a portion of the project in the documennt an area is overlooked or disputed. Owner Accepted Nonconforming Work —Another housekeeping item that deserves attention is the list of owner accepted nonconforming work. A list of known owner-accepted nonconforming work should be maintained by the architect throughout construction. Consultants Contracted Directly With the Owner —This is the same issue that was addressed 7g04 certifying payment.
It is important that the architect only certifies substantial completion for work that is required under its services contract. Moreover, when an engineer contracts directly with an owner, it becomes the Engineer of Record for its portion of the work, and accordingly it should issue a separate certificate of substantial completion independently for its record services.
When the architect issues a certificate of substantial completion for work contracted to others, the architect can take on unnecessary and inappropriate risks. Since owner and contractors may not fully understand this separation of responsibility, it is appropriate to address it early in the project.
Projects cannot be constructed by one person; therefore project meetings are necessary to facilitate project communications. The types and number of meetings play a significant role in the exchange of information necessary to complete the construction process.
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The architect should dovument invited to these meetings. The architect may choose to conduct the Preconstruction Conference. All information on this page is copyrighted by James B. The author and the AIA Trust assume no liability for the use of this information by AIA members or by others who by clicking on any of the links above have agreed to use the same at their sole risk.
Any other production or use is strictly prohibited. This information is provided as a member service and neither the Author nor the AIA Trust is rendering legal advice. Laws vary by state and members should seek legal counsel or professional advice to evaluate these suggestions and to advise the member on proper risk management tools for each project. Site Visits Site visits are typically necessary for determining conformance of the completed work to the requirements of the contract documents, and the AIA General Conditions require, The Architect will visit the site at intervals appropriate to the stage of construction, or as otherwise agreed with the Owner.
Site Visits Discussion Summary: Check state regulatory requirements for required site visits. Provide site visits as required in the services agreement.
Discuss with owner the need for appropriate site observations for determining work conformance and project completion. Provide a Site Observation Report with each site visit. Submittal Review Discussion Summary: Check state regulatory requirements for required submittal review. Enforce dkcument of a submittal schedule from the contractor. Discuss submittals in the Preconstruction Conference. Review only specified submittals.
Log and track submittals independently from the contractor. RFI Documeent The communications required for construction have not significantly changed in the past century. Since information is required by the owner, architect and contractor during xia construction process, dodument AIA document G, …is intended to provide a standard form for an owner, architect, contractor or other party to request information from docu,ent other during construction.
Request for Information Discussion Summary: Send RFIs to the owner and contractor for contract required information that is not provided. Log and track RFIs independently from the contractor. Change Processing Discussion Summary: Prepare and sign all change documents. Log and track changes independently from contractor.
Do not certify payment for changes until dovument change documents are fully executed.
Definition of Certificate of Substantial Completion
Send an RFI to the contractor if change order pricing is not timely. Payments to the Contractor Certification of Payment —Architects have been certifying payments to contractors since the AIA documents were created in the early 20th century, and a certificate of payment was published by the AIA for this purpose. Certify is defined as, …to authenticate or verify in writing. Payment Certifications Discussion Summary: Require notarized contractor signatures on the application.
Use an enclosure letter or letter of transmittal when sending certification to owner.
Address any special administrative requirements in the preconstruction conference. Substantial and Final Completion Certificate s of Substantial Completion —Certifications for substantial and final completion were addressed in Cocument Handbook of Architectural Practice in the early 20th century with no form or prescribed format published. Also, the form indicates, A list of items to be completed or corrected is attached hereto.
Substantial and Final Completion Discussion Summary: